Loading access & move-in coordination

• Arrival times are coordinated in advance.
• Exhibitors and vendors should follow event-specific move-in instructions.
• Questions about logistics should be directed to the Catering Office.

Equipment & material handling

• Forklifts and pallet jacks are not provided.
• Carts handling 50 pounds or less may be available through the Catering Office.
• Large or oversized items require seven days’ advance notice.

Doors, corridors & access points

• Doorposts may not be removed without approval. Only Convention Center staff or City maintenance may remove posts or operate lifts.

Protecting the facility

• No alterations may be made to walls, ceilings, windows, furnishings, or equipment.
• Power drops, electrical boxes, and sound or AV systems may not be tampered with.

Wall displays and approved materials

• Painter’s tape and poster putty are permitted.
• Duct tape, nails, tacks, and masking tape are not permitted.
• Fees may apply if adhesives cause damage.

Assistance and cleanup

• Banquet staff assistance may be available.
• All materials must be removed after the event.

Gas-powered vehicles

• Fuel tanks must be empty.
• Vehicles must have a locking gas cap or sealed tank.
• Battery cables must be disconnected and taped.
• Protective covering is required beneath vehicles.

Propane & equipment safety

• Propane tanks may not exceed two gallons.
• All equipment must be UL approved and AGA approved for engines.
• Installation requires pre-approval.

Post-event removal & pickup

• Items must be removed promptly after the event.
• Delivery and loading areas must be cleared.

Storage limitations

• The Convention Center is not responsible for shipping or storage.
• Arrangements must be made if items are not picked up the next day.
• Non-standard or delayed pickups may incur service charges.